Form of Data Entries
Information in the data base is organized by surname and then given name of each individual. Within the entry on a specific person, information is arranged chronologically, followed by data that is not temporally limited. Each individual data element within a stated date range is distinguished by identification of the source document from which it derives.
In the case of archival manuscript sources, the protocol followed in this data base calls for recording identification of each document and passages within discrete documents with the following elements arranged in this order:
Abbreviation of the name of the archive: AGI or AGNot or AHAG, for example.
Archive-assigned call/index number of the document:
Legajo 9.142, Oficio 15, 1535 I or
Justicia, 339, N.1, R.1, for example.
Title or description of the document:
#205 contra Domingo Alonso, Portuguese, married twice or
Relación de salarios...., for example.
Year of creation of the document: 1572 for example.
Folio or page number(s), if numbered: pp. 10-12 or fol. 800r, for example.